- Click on a New Event in the bottom right of the screen.
- Add a Title to the event.
- Click on People to invite attendees who are Required to attend the meeting, and who are Optional to participate. In the window you can search up the participants by name or mail address.
- Then select the date of the event, and then start time and end time for the event (meeting). Possibly if the event takes All day. You will see a green person icon if the suggested time is free for all participants.
- Should the meeting be physically or online?
- If meeting rooms are to be reserved, click on Location. Click on Browse conference rooms to browse with Room Finder.
- For online meetings, you can choose between Teams and Zoom.
- If this is a call to a series of meetings, click on Repeat.
- Write some information about the event under Description, e.g. an agenda for the meeting. Avoid attaching files in Attachments, and use as much as possible links to files stored in Sharepoint or Vortex.
- In Remind Me set the wanted time before event.
- Show As Busy is set by default, other options are Free, Tentative, Out of Office and Working Elsewhere.
- If you don't want the whole organization to see information about the event, set it as Private.
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