Working hours for technical and administrative employees

• The normal working hours in the state sector are from 7am to 5pm as an outer framework.
• The working-hour provisions in chapter 10 of the Norwegian Working Environment Act, together with the Basic Collective Agreement and Basic Agreement, set the frameworks for the working hours and work in excess of the normal working hours.
• Technical and administrative personnel at UiO have different working hours in the summer and winter:
  • From 15 May to 14 September, the working hours are 08:00-15:00.
  • From 15 September to 14 May, the working hours are 08:00-15:45.
• Technical and administrative personnel have lunch included in their working hours and are to be available to their employer.
• A working year consists of 1950 working hours (7,5 working hours per day x 5 days x 52 weeks).
  • Therefore, the wage per hour for hourly paid workers according to the hourly paid wages table is the gross annual wage according to the wage class divided by 1950.
  • The number of annual working hours for permanent employees is determined by the the Ministry of Local Government and Modernisation. This number is used for the calculation of overtime in the A table.

Flexitime

• UiO follows public-sector flexible working hours (lovdata.no) (Norwegian) for technical and administrative personnel.
• For employees who are governed by the flexi time scheme the core work period is 09:00 am to 14:30 pm throughout the year.
• The prerequisite for practicing flexitime is recording and documentation of working hours.

Recording working hours

• Employees with flexible hours must record working hours and absences in the self-service portal, see user guide (dfo.no) and overview of attendance types.

• You can only record working hours within these periods:

  • Monday-Friday 06:00-21:00 (up to 12 hours per day)
  • Saturday 07:00-18:00 (up to 5 hours)
  • Note: If you register working hours outside these periods, the system will not credit these hours as flexitime to your time account.
• You can make adjustments in the timekeeping for the current and previous month.
• Employees who do not follow this up and receive a minus time that cannot be corrected, will be deducted from their salary if the minus time persists at the turn of the year. Individual cases can be corrected, if there have been errors in registration for external reasons such as illness.
• Failure to register working hours is a breach of duty and can lead to sanctions from the employer.
• If you experience problems recording working hours, contact lonn-hjelp@admin.uio.no.
• Hourly-paid employees keep timesheets (excel).

Compensatory time off

From 1 January 2023, time off can be taken hour by hour. Plus hours can be taken off, corresponding to a total of 180 hours per calender year. Time off can be taken as hours, or as full or half days. 

• You will find an overview of your flexitime account in the ?Absence quota overview? in the self-service portal that can help you:
  1. Balance flexitime shows the number of hours you have available for time off. The number of hours you take time off is deducted from this balance via the system's time evaluation each night, and the adjusted balance is displayed the day after you have had a day off.
  2. Flexi time off shows the number of days you can take time off during the year. You can take time off corresponding to a total of 180 hours per calendar year. Part-time employees may take compensatory days off commensurate with the agreed percentage of their position. This quota is reduced as soon as the application for time off has been sent.
• When you want to take a full day off, you send a request for absence in the self-service portal, see guidance (dfo.no). Select the reason for absence ?Flexi time off?.
• When you want to work a slightly shorter day (for example, arrive a little later or leave a little early), you can arrange this with your manager and register the time you are present and possibly post a comment that a short day has been agreed with the manager.
• If you are not present during the entire core work period, you will receive an automatic notification with a reminder, but in the event of an agreed absence, you do not need to do anything to follow up the reminder. This type of absence is deducted hour by hour from the quota ?balance flexitime?.
• When you are partially on sick leave, you can accrue flexitime if your manager and doctor agree to it. However, you can not accrue plus time in total during the sick leave period, as this will conflict with the sick leave percentage in the sick leave, see Special Agreement on Flexible Working Hours in the Public Sector I.3. and note 2 (lovdata.no) (Norwegian).

Transfer and settlement date

The settlement date for transferring plus or minus work hours is 31 December every year. It is not possible to transfer more than 50 plus hours and 10 minus hours. Read more about settlement of flexitime.

Other schemes

Other working time arrangements may be agreed within the framework of the Main Collective Agreements ¡ì 7 no. 8 (regjeringen.no) (Norwegian), and the Working Environment Act ¡ì 10-5 (lovdata.no) (Norwegian).

Local routines

The Faculty of Medicine

Guidelines for homework (home office) for technical-administrative staff at the Faculty of Medicine

• Main rule
  • Technical and administrative positions are service functions. The faculty wants the position holder to be available to the client/service recipient during working hours.
  • Consideration of the working environment, as well as the opportunity to maintain and strengthen competence through professional exchange with colleagues, also warrants that physical presence is the main rule.
• Occasional home work
  The main rule does not preclude that in one-off cases the opportunity to work from home may be granted if this is deemed appropriate by the employee and immediate manager. Such occasional opportunities for homework are not defined as home office.
• Home office
  • Home office is a workplace furnished in the employee's home, intended for a permanent arrangement with a home office. Such an arrangement may in special cases be granted upon application, and a fixed-term agreement shall then be entered into between the parties.
  • Home offices can be granted as part of arrangements to prevent or reduce sick leave, or to facilitate return after sick leave. An application for a home office must normally be accompanied by a medical certificate documenting the need.
  • The fact that the employee resides far from the workplace is not a reason for granting a scheme with a home office.
  • When an application for a home office is granted, the employer is responsible for ensuring that the requirements in the Regulations on work performed in the employee's home (lovdata.no) (Norwegian) are complied with.

USIT

• All absences during core working hours (09: 00-14: 30), including time off for whole days and parts of days, as well as work from home, must be agreed with the immediate manager in advance. All agreements on exemptions from core working hours or home work must be included in the calendar. You must apply for a full and half day break in the self-service portal/DF? app.
• If you see that you arrive late for work, you must notify the immediate manager. Consider whether you should notify others who are affected by your late arrival such as close associates or someone you should have met.
• An agreement on exemption from attendance during core working hours or work from home shall be for a given period, not a fixed arrangement without an end date. Employees you work with must be informed.