Eligibility
The travel card is primarily offered to people who currently have invoice profiles and other employees at UiO who wish to cover costs in this way. Only permanent employees and temporary positions at UiO can apply for this card. This must be clarified with your immediate manager with budgetary authority who has been authorized to approve travel cards, and this BDM must approve the first step in the application.
It is a requirement that you can identify yourself with Bank ID to apply for the card. The card is also only delivered to valid Norwegian addresses.
What is the difference between this card and a regular credit card?
The only difference is credit assessment, as UiO is legally responsible. This card will not affect your personal credit rating. Otherwise, the card works like a regular credit card, where cardholders are responsible for paying their bills and registering their travel expenses. Normal procedures and rules for travel expenses apply to the Travel Card.
This card covers:
Travel insurance
- If more than 50% of the transport costs are charged to the card and the trip starts in Norway, you are covered by AirPlus travel insurance.
- The insurance applies to business trips of up to 90 days' duration.
- A requirement is that you are a member of the Norwegian National Insurance Scheme (nav.no) and that you are resident in Norway according to the National Population Register (skatteetaten.no). Read more about the scope of coverage and terms and conditions of the travel insurance (airplus.com).
Agreement on deferred payment for business travel
- UiO has an agreement on deferred payment for flights and hotels for up to 6 months.
- For airline tickets, this is called “Book Now – Pay Later.” This is registered automatically, and Airplus will hold off on invoicing until the departure date. You will then be invoiced by Airplus on the billing date you selected when you applied for a credit card.
- For hotels, the solution is not automated and cannot be deferred until it has been invoiced by Airplus. Therefore, please wait until you receive an invoice from Airplus before contacting AirPlus. You must refer to Morten Thorsen morten.thorsen@eurocard.no, who is the contract manager at Airplus. You will then not be invoiced again, but the due date will be moved as if you had been invoiced after completing your business trip.
The email to AirPlus must contain the following information if you wish to defer payment for your hotel:
- Transaction date
- Transaction amount
- Date of travel (so that AirPlus knows how long the payment should be deferred)
- Your unique AirPlus agreement number (you can find this on the AirPlus website with BankID or on your invoice)
- When you receive your hotel invoice, remember to obtain confirmation when you request a deferral of payment.
- Due to the long payment deferral, you can book airline tickets well in advance, while most people will have enough time to write a travel expense report and receive travel reimbursement before the invoice is due for payment.
- A deferral fee will be charged, which will be covered by UiO. This applies to a fixed amount when using Book Now – Pay Later.
- The deferred payment agreement only applies to business travel.
Travel expense report
Travel card holders must fill out a travel expense report in the self-service portal. Travel expense reports should be submitted as soon as possible after the trip. The travel card can be added to the self-service portal for automatic uploading of receipts.
- AirPlus Corporate offers integration with the self-service portal for travel card transactions.
- Remember: In order for transactions to be imported, you must first register your credit card details in the self-service portal (dfo.no).
- AirPlus transactions will be available in the self-service portal with the correct exchange rate just a few days after the transaction took place, and you do not need to attach a bank statement when submitting your travel expense report. See how to enter credit card transactions as travel receipts in the self-service portal (dfo.no).
- Credit card transactions will not be imported into the self-service portal if the employee number is missing from the AirPlus Corporate application.
- You no longer need to wait for the invoice from AirPlus before submitting your travel expense report.
- The supplier offers an app and online login to view transactions.
Guidelines
This card has strict guidelines that must be followed. Failure to comply may result in financial consequences. Read the guidelines carefully and talk to your manager about whether this card is something you need. Guidelines for Travel Cards - For employees - University of Oslo
How to apply for a travel card
- Card applications must be approved by the initial approver and followed up by your administrator at the faculty/unit.
- Have your UiO employee number and BankID ready. You can find your employee number on your payslip in the self-service portal.
- Submit the online form and make sure that the correct manager approves it. It must be your immediate manager who has been given authority for travel cards. If you are unsure, contact your manager.
- NB: Follow the link you receive on the receipt page of the online form. This will take you to AirPlus.
- Complete the AirPlus application.
- Your local travel card administrator will approve it, and the travel card will be sent to your mailbox.
https://nettskjema.no/a/travelcard?
?
Contact
UiO does not follow up on system-related questions such as problems with logging in, transactions, etc. All such user inquiries should be directed to the supplier. | Norway | AirPlus
Other questions concerning use and the relationship between cardholders and UiO should be directed to your manager or your local travel card administrator.
If you have any further questions, please contact reiseportal@admin.uio.no.