Clean up your email
You should tidy up your email before the migration. This is because you likely have a lot of information that is no longer useful, which costs a lot of money and contributes to a higher carbon footprint for UiO. Additionally, it's a good idea to check that you don't have "red data" (sensitive information) there and that any archive-worthy information is properly archived. →See cleanup tips. The IT department offers courses on tidying up and how to use e-mail efficiently and well (in Norwegian only →See course overview.
Get started with the new email
Everyone will receive an email informing them that their email account will be migrated. The migration will happen two weeks after you receive the email. The migration will occur overnight, and as long as you have closed your email program at the end of the workday the day before, most people will not notice the migration when logging in. Some might need to adjust a few new settings, but for everyone using Windows and Outlook, it will only require a new login. An SMS will also be sent to everyone who has a mobile number registered in SAP when the migration is completed, with a link to the →new webmail (accessible only after you have been moved) or →guides on what you need to do to get started again after the migration.
Same old email
When you log in after being migrated, you will continue to use the same email program as before, and your email will come along with you. Depending on how many emails you have, it may take a little time for everything to appear, but it will come through.
Anything new?
Once your email is on the new solution, you will no longer send red data (sensitive information) unencrypted through email. An option to send encrypted email will appear, but such data can also be collected, for example, via Nettskjema, and gathered in access-restricted shared areas or similar according to the →Storage Guide. If you are working with red data, you should agree on how to proceed with your manager.
Have questions or need help?
If you have any questions regarding tidying up or migrating your email account, contact → IT Help, UiO's central IT support.