1. Before you apply
Check whether you fulfill all requirements accordingly Regulations concerning appointment and promotion to teaching and research posts - Lovdata § 1-3 (Docent) and § 1-5 (Senior lecturer)
NB: New regulations have been introduced from 1.8.24, but with a transitional arrangement of one year so that the old regulation can be used for applications until 1.8.25.
Note:
- New regulation Forskrift til universitets- og h?yskoleloven (universitets- og h?yskoleforskriften) - I. Generelle bestemmelser - Lovdata applies for applications from 1.08.25. The qualification requirements will be changed somewhat,and there will be a requirement to document Norwegian at B2 level at the time of application.
- UiO will continue to consider research work as qualifying
- Basic university pedagogical competence must be met at the time of application.
Familiarize yourself with the regulations:
- Competence promotion for academic staff - For employees - University of Oslo (uio.no)
- Regler for ansettelse og opprykk i undervisnings- og forskningsstillinger ved UiO - Universitetet i Oslo jf UiOs regiolation for senior lecturer § 12.3 and § 12.4 UiOs regiolation for dosent (only in Norwegian)
- Microsoft Word - endelig versj veiledn-forstelektoropprykk.doc (uhr.no) (in Norwegian)
- endelig_versjon_veiledning_dosent-juni2007.pdf (uhr.no) (in Norwegian)
2. Who can apply?
- If you are a employed university lecturer/senior lecturer, you can apply for promotion, even when you are on leave. It is a criteria that you have at least one year left of your employment before you apply.
- You must apply for promotion in the field in which you are employed
3. Application deadline
- Applications are received on a rolling basis, and if you are promoted, it will take effect from the time of application.
4. How do you apply?
- Send application and attachments (in pdf format) to esak-hjelp@admin.uio.no
- We recommend sending your application via Filsender, which is a safe way to send large attachments.
Vedlegg:
- Profiling document
- CV
- Complete list of publications or other documentable activities (preferably annotated)
- Necessary documentation of extensive research and development work aimed at the professional field. May also have digital form where appropriate.
- Necessary documentation of extensive educational development work and other educational activities (e.g. in the form of an educational folder)
- Any declaration of competence from before
- Course certificate of pedagogical basic competence
- Documentation in Norwegian at B2 level (valid from 1.8.25)
- Any other attachments
It is important to submit everything that could be decisive for the assessment. Note that it is not allowed to send documentation later. The expert committee can request documentation, but this is rarely done.
5. What happen next?
- The faculty appoints an assessment committee within the relevant subject area. The application should be finally decided within one year. You will receive information about who sits on the committee and their deadline. Normally, the committee has a 3-month deadline for submitting a statement of competence. An opinion that is unanimous can provide grounds for promotion
- When you are sent the declaration of competence, you are given a 14-day notice period for this. The committee must make an additional statement if comments are submitted. There is no right to appeal the expert assessment.
- The dean decides whether the declaration of competence should be approved and whether promotion can ble recommended, and submits a promotion (or the opposite) to the faculty?s appointment committee (TUV), which makes a decision.
- If promotion is approved, the immediate manager will contact you for a salary interview. Proposals for new salary placements are sent to the organisations, which have 10 days to demand negotiation. When the new salary is set, you will receive a reply letter about the promotion. Salary advances are made at the next possible salary run, and you will be paid in arrears from the time of application. The new title is not visible on UiO?s personnel pages until this salary cycle, but you can use the new title when a decision on promotion has been made by TUV.
- If TUV decides that you will not be promoted, you will receive a reply to your application to this effect. you can apply for promotion again after 2 years since the last time you applied.
6. Pedagogical portfolio - documenttion of educational competence
You must document your educational competence through a pedagogical portfolio, which will provide a comprehensive and systematic overview of your university pedagogical competence.
The folder must highlight and document (SoLT Criteria):
- Focus on the students? learning
- Clear development over time
- Research approach
- Collegial attitude and practice.
See also:
- Documentation of pedagogical competence (pedagogial folder) (pdf) – prepared by the LINK cener for learning and education (in Norwegian)
- Pedagogical Portfolio in Norwegian (video 10')
- Template for Describing the SoTL Criteria
- Rules for practising the requirement for basic university pedagogical competence at UiO - University of Oslo
7. Frequently asked questions
Do you have any tips for me when I have to write an application for promotion?
Start early by seeing what you lack in your competence in order to apply for promotion. Plan how you can qualify yourself in the future in your work when you set up teaching. For example, see if you can use student evaluations systematically to be able to use it in analysis/statistics.
It may be a good idea to read other people?s applications for promotion, as well as the assessments.
Try to help the committee understand that you fulfill the conditions for promotion by structuring the application as the committee would do when making its assessment.
Show how you have developed new knowledge in the field through documented and reflected practice. The development work must show a high analytical level and the method must be documented. The knowledge must show weight and importance within the field. for the docent, practitioner competence will be central, combined with competence in developing and managing complex professional fields, and also analysis and reflection competence (from the outside view).
Feel free to use UiOs assessment matrix to show development work, see part 4.
Guide for members of expert committees - University of Oslo
it is an advantage to have an overarching text (profiling document) that shows the connection between the development work and its practice that is submitted for assessment (pedagogical reflection).
Submit the application as organized as possible. Attach a table of contents of all works submitted so that the committee can check that everything has been received.
Tell your head of the department that you want to apply for promotion. The manager can then prepare for which members may be asked, as well as have the opportunity to facilitate/assist you in the process.
Can I submit physical works or must everything be digital?
The works are preferably submitted digitally, but if they are only available in physical format, these are also accepted. If you wish to submit any physical works, it must be submitted in triplicate.
Do I have to submit documentation of my contribution of co-published works?
It is the applicant?s responsibility to document their contribution on an article. It may therefore e a good idea to attach a statement from the other authors stating what your contribution consists of. If no documentation is attached, the rule is that you divide the contribution by the number of authors.
How do I upload the application in Filesender?
To have large attachments sent by email to postmottak@hf.uio.no, you can use Filesender. It is only possible to send individual files in Filsender and not entire folders. What you can do, to avoid uploading file by file, is to mark all the files in the folder you have created in connection with the application and "drag" them over from the folder to the top field in in Filesender.
We recommend that the documents in the folder are structured based on a numbering system which then often refers to your division -e.g. 1.1-document title, 1.2 -title, etc. 2.1-title, 2.2- title etc. A number system contributes to an overview that makes it easier to see that all the documents accompanying the case are included. In addition, it will ease the work for the person who registers and uploads the application, and for the assessment committee.