Why create a mailing list?
- Regular email accounts are personal and should not be published or used as a point of contact for any service or feature. Then you must use an e-mail address that is not personal, such as a mailing list.
- Mailing lists provide the option to archive all emails sent to the list, which is useful in the event of, for example, personnel changes (Note: This archive is not intended for statutory archiving of case documents).
- Mailing lists are well suited for sending newsletters/information to many recipients, or when a group of people use email for discussions. That is why mailing lists are often called distribution lists.
- Mailing lists handle e-mails to many recipients in an excellent way.
Responsibilities as an administrator for a mailing list
Being an administrator of a mailing list involves some work in creating it, both going through the settings and either adding or getting members to opt-in themselves. With a few exceptions, you as an administrator should only add members who have given their consent.
Mailing lists may have varying degrees of moderation of who can join and who can send mail to the list, and the administrator must approve or deny such requests. The administrator has the main responsibility for maintaining the membership, and is the first point of contact for the members on the list.
Postmaster will occasionally send information to the list administrator(s), and they will also be contacted upon special events in the mailing list system or list.
If there are several administrators, or if separate moderators are entered, the time spent can be distributed among several.
Here you see how you create a mailing list.