How to configure Apple Mail for Microsoft 365

The tutorial shows how to set up UiO e-mail and calendar in Microsoft 365 with the Apple Mail and Calendar programs on your Mac. 

Setting up your UiO account

  1. Open Apple Mail on your Mac, and go to the Mail menu and choose Add Account... .

    Screenshot of the Mail menu in Apple Mail
  2. Choose Microsoft Exchange as your Mail account provider and press Continue.

    Screenshot of the choose mail provider window in Apple Mail
  3. Enter your full name in Name and username@uio.no in the Email Address field. Then click Sign in.

  4.  

    Screenshot of Exchange window where you add your name and username@uio.no in Apple Mail
     
  5. Click Sign In to let Microsoft discover you Exchange account information for automatic setup of your email and calendar.

    Screenshot of windows where you are asked to sign in to Microsoft in Apple Mail
  6. A Sign in window appears, write in your UiO password and press Sign in.

    Screenshot of UiO sign in window where you write in your password
     
  7. Use your chosen way of two-factor authentication:

    Screenshot of two-factor authentication with Microsoft Authenticator in Apple Mail
     
  8. Choose the applications you want to use on your Mac with Exchange in Microsoft 365:

    Screenshot of available apps on the Mac

Recommended setting

Office 365 accounts are not backed up. However, Outlook on the web and some desktop versions of Outlook let you recover deleted items that are no longer visible in the Deleted Items folder.

In Apple Mail you can set how long to keep messages in the Trash folder. Once a message is permanently erased in Apple Mail it cannot be recovered from the Deleted Items folder in Outlook on the web. We recommend setting Apple Mail to never permanently erase deleted messages.

  1. In  the Mail menu, click Preferences.
  2. In the Accounts pane, click the Mailbox Behaviors tab.
  3. In the Trash section, choose the following settings:
    • Store deleted messages on server: checked
    • Permanently erase deleted messages: Never
Published Aug. 29, 2024 12:20 PM - Last modified Sep. 10, 2024 9:50 AM