Plan and clarify
| Question | Checkpoint |
|---|---|
| What should be displayed? | Type of content, display frequency, universal design requirements |
| Where should it be placed? | Building, floor, room number |
| What already exists? | Network outlet, power socket, mounting point/foundation |
Step 1: Obtain approval from the Estate Department
- Go to Property Services (Eiendomstjenester).
- Select “Signs/marking” → “Order sign”.
- Complete the form and specify:
- Sign type (information screen, door sign, etc.)
- Desired location (building, room, height on wall)
- Photo of the location, if possible
- If the signs are to be placed outdoors
- Submit the form and wait for confirmation and an appointment for site inspection.
- Contact the IT Department to confirm participation in the inspection together with the Estate Department.
Step 2: Mandatory site inspection
Arrange a joint site inspection with the Estate Department and the IT Department. The inspection clarifies the following:
| Role | Tasks during the inspection |
|---|---|
| Estate Department |
|
| IT Department |
|
No installation may begin until the Estate Department has granted approval.
Step 3: Order foundation, data network and power supply if needed
- Missing network outlet? Order from the Telephone Service or the contractor for electrical services.
- Missing power? Order from the contractor for electrical services.
- Need an outdoor foundation? Order via Property Services.
- The IT Department will prepare the network before the equipment is delivered.
Electrical services
- Find a supplier in the Contractor Catalogue.
- Contact the contractor and arrange a site inspection.
- The Telephone Service can assist the electrician with:
- Locating cable routes and communications rooms
- Advice on tools and installation
- Updating floor plans
Telephone Service
- Email: telefon@usit.uio.no
- Phone: +47 22 85 79 90
Procurement process step by step
- The purchaser submits the web form “Order digital signs”.
- The supplier confirms the details (phone/email).
- The supplier arranges a site inspection (within three weeks).
- The purchaser invites the IT Department and the Estate Department.
- Site inspection is carried out and needs are identified.
- The purchaser receives an offer from the supplier.
- The purchaser places the order with a reference to contract ANSK?23?0374 and refers to the offer.
- The supplier confirms the order.
- A work order is created, MAC addresses are registered and user access is provided. The IT Department prepares the network.
- The equipment is delivered and installed.
- The supplier hands over operations, provides a user manual and sets up monitoring and reporting.
- The purchaser inspects and approves the delivery.