- Can I carry forward the unused amount to next year?
- No, the funds must be used in 2024. The only exception to this rule is if your plan is affected by health-related issues, i.e. serious illness or pregnancy, in which case you may apply for special consideration through the Office of Research Administration.
- What is covered by the Mobility Grants?
- PSI’s Mobility Grants cover the same expenses as the NRC's funds, please see the section "Expenses covered". In brief, additional expenses, i.e. additional costs arising from your travel that you do not have at home (e.g. rental car, visa, moving costs, etc.) are covered. Food, for instance, is not covered since it is part of your general living expenses whether you are away or not.
- Should I use my personal sub-project number for the Mobility Grants?
- This year, all mobility grant recipients should use a shared subproject number instead of using individual subproject numbers as in previous years. You will receive the subproject number for PSI’s Mobility Grants by email.
- Who should I contact to find out how much I have used and the account balance of the Mobility Grant?
- As a researcher, you are responsible for keeping track of the expenditures and account balance of your grant.
- Do I have to pay taxes on the Mobility Grant?
- You do not have to pay taxes on the funds that are allocated for travel expenses (e.g. flights, train, moving costs) and accommodation expenses (unless you are renting out your home, then you have to pay taxes). Other additional costs such as rental cars and visas are also non-taxable. As a general rule, additional expenses are tax-exempt, meaning the expenses that you don't normally have at home but incur while traveling. Other expenses, however, are subject to taxation. UiO central administration will assess whether the expense items are taxable when you submit your travel claims.
- How do I receive the payments?
- You will receive the payments by submitting travel expense claims via DF? Self Service Portal.
- Is there a deadline I have to submit my reimbursement claims by?
- Yes, please remember to submit your reimbursement claims within the deadline set by the Office of Finance, the date of which will be sent out to all employees towards the end of the year. Claims submitted after the deadline may not be registered for the current year.
- Where can I find UiOs guidelines on business travel?
- Please visit the webpage UiO's guidelines for business travel .
- Does UiO offer any major credit card I can use for my business travels?
- UiO-employees can apply for a Eurocard Corporate Gold, a credit card with personal liability. It is recommended to use Eurocard for all business trips and other related expenses. The annual fee is covered by UiO and it offers deferred payment. Moreover, travel expenses paid with the Eurocard are covered by Eurocard's travel insurance.
- Can I apply for a travel advance?
- Since the processing of advances is resource-intensive, advances are only provided under exceptional circumstances. If it involves out-of-pocket expenses that are unaffordably large, you may apply for an advance payment through the Self-Service Portal. Under UiO's regulations, you can apply for up to 90% of the total awarded amount; 10% will be withheld for possible tax liability. Please note that travel advances must be settled within one month of the completion of the travel.
- Do I have to account for how the Mobility Grant is used?
- A short report on how the grant has been used must be submitted at the end of the year by completing an online form (Nettskjema). You will receive more information about the report towards the end of the year.
FAQs
Published Jan. 29, 2024 5:15 PM
- Last modified Dec. 9, 2024 11:57 AM