- Alert support
services - Start-up meeting?
- Check Approvals
- Negotiate Grant
Agreement with the
funding body - Draft the Consortium
Agreement - Negotiate
Consortium
Agreement - Sign the
Consortium
Agreement - Sign the Grant
Agreement with
the funding body - Register project, get
project number and
archive documents - Negotiate Grant
Agreement with the
funding body - Ensure approvals
are in place
Overview
- Alert support services
- Start-up meeting?
- Check approvals
- Negotiate grant agreement with the funding body
- Draft consortium agreement
- Negotiate consortium agreement
- Sign the consortium agreement
- Sign grant agreement with the funding body
- Register project, obtain project number and archive documents
- Institutions' general guidelines
Alert support services
The PI must inform the support services that the project has been granted.
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| Helsam: Finance section and research support |
EU projects: PI will be invited to a start-up meeting by the research support unit (email). |
Notify your head of department and research support unit (email) |
| IMB: Finance section | ||
| Klinmed: Contact you clinic's controller in the finance section (Norwegian) | ||
| NCMM: Finance support service and head of office |
Start-up meeting?
If applicable, the relevant support service will initiate a start-up meeting.
Check approvals
Applicable ethics approvals and data management plans must be in place before the work may begin. If new or extended approvals are needed, the PI should start the application process as soon as possible.
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| Helsam: Quality assurance system for health and medical research. For support, contact research support |
Process outline: Approval process |
Process outline: Approval process (Norwegian) |
| IMB: Quality assurance system for health and medical research. For support, contact research support (email). | ||
| Klinmed: Quality assurance system for health and medical research. For support, contact research support (email) | ||
| NCMM: Quality assurance system for health and medical research. For support, contact health, safety, and environment support |
Negotiate grant agreement with the funding body
Grant agreements with the EU Commission can’t be negotiated. Other funding bodies may require negotiation of the grant agreement. PI is in charge of the contract negotiation. If the budget is revised, the PI must ensure that the relevant finance section is informed.
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Scientific aspects are negotiated by the PI. |
Support: Research support unit (email) | Support: Research support (email) |
| Helsam: Head of administration and PI | ||
| IMB: Finance section. | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian). | ||
| NCMM: Head of office and project management. |
Draft consortium agreement
The coordinator PI must ensure that a consortium agreement is drafted and distributed to the project partners.
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EU projects: The EU-office (email) lawyers will contact the PI and devise a draft. Template: DESCA 澳门葡京手机版app下载sr?det: PI drafts the consortium agreement, using the UiO approved templates. |
Support: Research support unit (email) |
Template collaboration agreement (norwegian) Support: Research support (email) |
| Helsam: Research support. | ||
| IMB: Finance section. | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian). | ||
| NCMM: Head of office |
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Negotiate consortium agreement
The relevant support services below are in charge of the process of negotiating the consortium agreement. Re-budgeting is needed if the final, granted amount is different from the amount applied for. Awarded EU projects receive the funding described in the application, hence, no re-budgeting is needed. In the case that the project requires resources from both UiO-MED and OUS, but only one of the institutions is an independent partner, a collaboration agreement must be written, using the standard template.
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| EU project consortium agreements are negotiated by the EU-office (email). All other consortium agreements are negotiated by: |
All consortium agreements are negotiated by the research support unit (email) | Support: Research support (email) |
| Helsam: Head of administration | ||
| IMB: Finance section | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian). | ||
| NCMM: Finance personnel in support section |
Sign the consortium agreement
PI must ensure that the consortium agreement is signed by the relevant support services below.
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| EU-projects: Head of office at UiO international relations and research support Other projects: |
EU/international projects: Project administrator at the research support unit (email) Other projects: Head of department (N3 or N4) |
The people authorized to sign agreements on externally funded projects are described in the internal procedure EQS ID 8238, section 3.3.5. Or contact research support (email)
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| Helsam: Head of administration | ||
| IMB: Finance section manager | ||
| Klinmed: Head of administration | ||
| NCMM: Head of office |
Sign grant agreement with the funding body
The PI must ensure that the contract is signed by the relevant support services below. A consortium agreement signed by all partners (if applicable) is usually required before the funding body will sign the grant agreement. Both The Research Council of Norway and the EU require that the grant agreement is signed within 3 months after the PI was noted that the project was awarded.
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| EU-projects: grant agreement is signed electronically by UiO LEAR personnel (email). Other projects: |
Authorized Representative/Project Administrator at the research support unit (email) |
The people authorized to sign agreements on externally funded projects are described in the internal procedure EQS ID 8238, section 3.3.5. Or contact research support (email) |
| Helsam: Head of administration | ||
| IMB: Finance section manager | ||
| Klinmed: Head of administration | ||
| NCMM: Head of office |
Register project, obtain project number, and archive documents
Projects must be registered in the accounting system and in the registry of projects concerning medical and health research. The PI must contact the relevant support service below.
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| PI is in charge of entering the project in the UiO quality system for medical and health research Registration in the accounting system is done by the institute’s finance section. |
Contact the financial staff in the division or research support unit (email) |
Contact research support (email) |
| Helsam: Finance section | ||
| IMB: Finance section | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian). | ||
| NCMM: Head of office |
Institutions' general guidelines
In addition to the local procedures at MED, OUS and Ahus, both institutions have web resources with useful suggestions on finding project partners, writing a grant proposal, and running an externally funded project.