- Purchases
- Costs
- Time records
- Hiring personnel
- Reporting
- Approval
updates? - Extensions and
Contract
Amendments?
Overview
- Purchase and procurement
- Costs
- Time records
- Hiring personnel
- Reporting
- Approval updates, if necessary
- Extensions and contract amendments?
- Institutions' general guidelines
Purchase and procurement
Please contact the support service below for assistance with purchase and procurement. Be aware of framework agreements and tender rules.
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|---|---|---|
| Helsam: Purchasing support (Norwegian) |
Contact the support staff/head of your department or financial advisor at the division. Be aware of purchase rules given by the external funding body, especially regarding equipment. Contact the research support unit (email) |
Contact research support (email) |
| IMB: Department purchasers (Norwegian) | ||
| Klinmed: Local purchaser in the clinic or consult purchasing support (Norwegian) | ||
| NCMM: Purchasing personnel in support section |
Costs
The finance support service will assist in accounting and keeping track of the expenses.
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|---|---|---|
| Helsam: Finance section | Contact the financial advisors for your department at the division or the research support unit (email) | Contact financial advisor in research support (email) |
| IMB: Finance section | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian) | ||
| NCMM: Finance personnel in support section |
Time records
The PI is responsible for checking if the financing body requires time records. The PI must ensure that the required time records are completed. Some financing bodies, e.g. Extrastiftelsen, require time records from all project employees. The EU requires time records for project employees not working 100% on the project. Contact the relevant support service below to get the appropriate template for the time recording.
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|---|---|---|
| Helsam: Finance section | Contact the research support unit (email) to get the appropriate template |
Contact research support (email) to get the template. |
| IMB: Finance section | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian) | ||
| NCMM: Finance personnel in support section |
Hiring personnel
The Human Resources service will assist in recruiting personnel. Be aware that some positions must be publicly advertised, according to Norwegian law. Allow some time for the advertising and recruitment process.
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|---|---|---|
| Helsam: Human resources section | Contact the HR contact for your department or the head of department | Contact the HR contact at research support (email) |
| IMB: Section for HR and HSE | ||
| Klinmed: Administration coordinator for your clinic | ||
| NCMM: Human resources adviser |
Reporting
The PI is responsible for the timely submission of all reports that are requested by the financing body.
Scientific report
The PI is responsible for writing the scientific report.
Financial Report
Contact the relevant support service at least 2 weeks prior to the reporting deadline, and they will assist with the report. The PI is responsible for submitting it.
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|---|---|---|
| Helsam: Finance section | Contact the division’s financial advisors or the research support unit (email) | Contact financial advisor in research support (email) |
| IMB: Finance section | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian) | ||
| NCMM: Finance personnel in support section |
Approval updates, if necessary
If new or extended approvals are needed, or if the data management plan needs updating, please contact the relevant support service below.
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|---|---|---|
| Helsam: Quality system for health and medical research. For support, contact research Support |
Process outline: Approval process |
Information about approval process (norwegian) |
| IMB: Quality system for health and medical research | ||
| Klinmed: Quality system for health and medical research. For support, contact research support (email). | ||
| NCMM: Quality system for health and medical research and health, safety, and environment personnel |
Extensions and contract amendments
Changes to the project plan/budget, like extending the project period due to maternity leave, may require a contract amendment. Please contact the relevant support services below.
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|---|---|---|
| EU projects: Contact the EU-office (email) All other projects: |
Contact the research support unit (email) | Contact research support (email) |
| Helsam: Finance section | ||
| IMB: Finance section | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian) | ||
|
NCMM: Finance personnel in support section. |
Institutions' general guidelines
In addition to the local procedures at MED and OUS, both institutions have web resources with useful suggestions on finding project partners, writing a grant proposal, and running an externally funded project.