Attestation of outlay reimbursement claims
Outlay reimbursement claims must be attested by a locally designated attestant within the Unit.
Claims that are submitted electronically are attested in the self-service portal, see guidelines (dfo.no) (Norwegian).
Attestants confirm that:
- the goods/services have been received
- the required documentation is attached to the claim form
- cost assignments are correct
- all adding-up is correct
Note:
- Attestants at UiO will often have to assist with the cost assignment process, particularly with identifying the correct expenditure type.
- Special rules apply to the reimbursement of communication services (Norwegian).
Authorisation of outlay reimbursement claims
Outlay reimbursement claims must be authorised by the unit’s designated Budgetary Officer (BDM).
- Claims that are submitted electronically are authorised in the
self-service portal, see guidelines (dfo.no) (Norwegian). - Claims that are submitted on paper are authorised in the self-service portal in the same way as electronically submitted claims.
The officer affirms that:
- the payment has been duly authorised
- there is budgetary cover for the payment
- the payment is financially justifiable
The person who authorises the payment must also check that the form has been correctly countersigned in accordance with the requirements listed for attestation.
Payment
- When submitted electronically in the self-service portal: Reimbursement claims that are authorised in the self-service portal by the payment schedule deadline will be paid at the next run for outlay reimbursement claims.
- When submitted on paper form: Complete reimbursement claims on paper that are received by the Payroll Office by the payment schedule deadline will be paid at the next run for outlay reimbursement claims.