1. Before you apply
Check whether you fulfill all requirements accordingly Regulations concerning appointment and promotion to teaching and research posts - Lovdata
Note:
- In addition to assessing scientific works, basic university pedagogical competence and educational additional requirements must be assessed, and both must be met at the time of application. It is therefore not enough to fulfill the scientific criteria for promotion, you must also fulfill the other requirements.
- UHR has created a new guidance for humanities subjects with effect from 1 January 2024.
- A new regulation on teaching and research positions have been adopted with effect from 1 August 2024. Forskrift til universitets- og h?yskoleloven (universitets- og h?yskoleforskriften) - I. Generelle bestemmelser - Lovdata (only in Norwegian). There is nevertheless a transitional arrangement so that competence requirements for promotion can follow the old regulations for applications before 1 August 2025. If the committee is unanimous, promotion can be granted.
- It is a requirement to master Norwegian at B2 level before you can apply for promotion, and the qualifications will be the same as for employment (applications from 1. august 2025)
Familiarize yourself with the regulations:
- Rules for appointment to Professor and Associate Professor positions at UiO - University of Oslo
- Guide for members of expert committees - University of Oslo (uio.no)
- Guide for applicants for Professor and Associate professor positions - University of Oslo (uio.no)
- UHR guidance humanitis subjects -from 1.1.2024
- Competence promotion for academic staff - For employees - University of Oslo (uio.no)
2. Who can apply?
- If you are employed as an associate professor and have more than one year left in your employment period, you can apply for promotion, even when you are on leave. Employees in fixed-term positions on entry terms or emloyees who have 20% position (ekstraverv), cannot apply for promotion.
- You must apply for promotion in the field in which you are employed (see announcements text or written statement from the head of department)
3. Application deadline
- Applications are received on a rolling basis, and if you are promoted, it will take effect from the time of application.
4. How do you apply?
- Send application form, application and attachments (in pdf format) to esak-hjelp@admin.uio.no
- We recommend sending your application via Filsender, which is a safe way to send large attachments.
Vedlegg:
- CV
- Complete list of publications
- Up to fifteen scientific works
- Any declaration of competence from before
- Course certificate of pedagogical basic competence
- Documentation of educational competence - pedagogical folder
- Documentation of Norwegian competence level B (for applications from 1. august 2025)
- Any other attachments
5. What happen next?
- The faculty appoints an assessment committee within the relevant subject area. The application should be finally decided within one year. You will receive information about who sits on the committee and their deadline. Normally, the committee has a 3-month deadline for submitting a statement of competence. When you are sent the declaration of competence, you are given a 14-day notice period for this. The committee must provide an additional statement if you submit comments.
- The dean decides whether the declaration of competence should be approved and whether promotion can ble recommended, and submits a promotion (or the opposite) to the faculty?s appointment committee (TUV), which makes a decision.
- If promotion is approved, the immediate manager will contact you for a salary interview. Proposals for new salary placements are sent to the organisations, which have 10 days to demand negotiation. When the new salary is set, you will receive a reply letter about the promotion. Salary advances are made at the next possible salary run, and you will be paid in arrears from the time of application. The new title is not visible on UiO?s personnel pages until this salary cycle, but you can use the new title when a decision on promotion has been made by TUV.
- If TUV decides that you will not be promoted, you will receive a reply to your application to this effect. you can apply for promotion again after 2 years since the last time you applied.
6. Pedagogical portfolio - documenttion of educational competence
You must document your educational competence through a pedagogical portfolio, which will provide a comprehensive and systematic overview of your university pedagogical competence.
The folder must highlight and document (SoLT Criteria):
- Focus on the students? learning
- Clear development over time
- Research approach
- Collegial attitude and practice.
See also:
- Documentation of pedagogical competence (pedagogial folder) (pdf) – prepared by the LINK cener for learning and education (in Norwegian)
- Pedagogical Portfolio in Norwegian (video 10')
- Template for Describing the SoTL Criteria
- Examples of educational folders:
- Avdeling for personalst?tte tilbyr opprykksseminar for kvinnelige f?rsteamanuenser (in Norwegian)
- Rules for appointment to Professor and Associate Professor positions at UiO - University of Oslo, § 9 b) 1.3, d) and e):
- Rules for practising the requirement for basic university pedagogical competence at UiO - University of Oslo
7. Frequently asked questions
Do you have any tips for me when I have to write an application for promotion?
It may be a good idea to read other people?s applications for promotion, as well as the assessments.
Try to help the committee understand that you fulfill the conditions for promotion by structuring the application as the committee would to when making its assessment
Submit the application as organized as possible. Attach a table of contents of all works submitted so that the committee can sheck that everything has been received.
Show that your research has at least two subject areas, and that it is not just an extension of your doctorate.
Tell your head of the department that you want to apply for promotion to professor. The manager can then prepare for which members may be asked, as well as have the opportunity to facilitate/assist you in the prosess.
Can I submit physical works or must everything be digital?
The works are preferably submitted digitally, but if they are only available in physical format, these are also accepted. If you wish to submit any physical works, it must be submitted in triplicate.
Do I have to submit documentation of my contribution of co-published works?
It is the applicant?s responsibility to document their contribution on an article. It may therefore e a good idea to attach a statement from the other authors stating what your contribution consists of. If no documentation is attached, the rule is that you divide the contribution by the number of authors.
How do I upload the application in Filesender?
To have large attachments sent by email to postmottak@hf.uio.no, you can use Filesender. It is only possible to send individual files in Filsender and not entire folders. What you can do, to avoid uploading file by file, is to mark all the files in the folder you have created in connection with the application and "drag" them over from the folder to the top field in in Filesender.
We recommend that the documents in the folder are structured based on a numbering system which then often refers to your division -e.g. 1.1-document title, 1.2 -title, etc. 2.1-title, 2.2- title etc. A number system contributes to an overview that makes it easier to see that all the documents accompanying the case are included. In addition, it will ease the work for the person who registers and uploads the application, and for the assessment committee.